InvictaAuto
The workshop software for independent garages & tire service
Target audience: Independent garages, tire service & tire storage, vehicle detailing, motorcycle workshops, body shops
All-in-one for the first 50 sign-ups
The all-in-one solution at a fixed price: our entire system with all functions – including your own app with your logo, WhatsApp sending and AI inquiries with fair limits. The founder price of CHF 150.– applies for life, as long as infrastructure and AI costs do not rise. You do not need everything? Then it becomes cheaper – choose in the modular builder what you need.
Limited to the first 50 sign-ups
CHF 100.–
per month in the 1st year
then lifelong only CHF 150.– per month
Features
All functions in detail
The workshop core
Vehicle record
License plate, VIN, master number, mileage, first registration and vehicle inspection date – automatically captured from a photo of the vehicle registration document.
Workshop order
Work, parts, time allowance, mechanic and lift – with status from «Accepted» via «Waiting for approval» to «Picked up».
Intake with photos
When dropped off: mileage, fuel level and damage with photos – customer signature on the tablet.
Calendar per mechanic & lift
Workshop day plan; wash bay, diagnostic device and replacement car as resources.
Digital service booklet
All orders per vehicle – fully traceable, also for warranty claims.
Time tracking per order
Time per order and mechanic for honest post-calculation.
Revenue without phone calls
Approval of additional work
The mechanic photographs the issue – the customer receives a WhatsApp message with photo and price and taps «Approve» or «Not now». Declined items are saved as a recommendation for the next service.
Service & vehicle inspection reminder
Automatically based on time or estimated mileage; vehicle inspection reminder 2 months before due date with an appointment for preparation and inspection.
Online booking with license plate
Customers book using the plate number – the system already knows the vehicle.
«Car ready» & online payment
Notification when finished, payment online or upon pickup by card/TWINT.
Reviews after pickup
Automatic Google review request after the visit.
Tires & season
Tire storage
Tire sets with size, tread depth, DOT and storage location – labels with QR code.
Seasonal campaigns with online slots
Fixed booking slots for the rush in March/April and October/November.
Tire change reminder
Automatic invitation in spring and autumn – customers come back on their own.
Operations & growth
Parts & inventory
Stock, minimum quantity, order from supplier, purchase and sales price – assign part directly to the order.
Estimate with approval link
Created from the order – including insurance claim with deductible.
Replacement car
Booking as a resource with handover and return protocol (mileage, fuel level) and billing.
Fleet customers
Approval limit per company, consolidated invoice and vehicle list with due dates for the fleet manager.
Cash register & card terminal
Sell parts and accessories, payment upon pickup.
Accounting & ePost
Send receipts automatically to your accounting software, invoices by post on request.
The platform core – included in every Invicta solution
All Invicta solutions are built on the same proven core. These modules are available to every solution – individually switchable on and off.
The core – in every base subscription
Calendar & appointment management
Day, week and month views, staff columns, drag & drop and recurring appointments.
Customer records
Complete history, notes and documents – children are clearly managed under the parent account.
Services & prices
Services with categories, add-ons and buffer times – you define the offering.
Invoices with QR
Swiss QR invoice, VAT and automatic payment reminders.
Staff & permissions
Roles, finely graded permissions and PIN protection for each team member.
Customer portal & app
Your customers book, pay and manage their profile themselves – in the portal or in the app.
Email notifications
Confirmations and reminders in your business’s layout.
WhatsApp appointment reminders
Reminders via a central WhatsApp number – with confirm or cancel at the touch of a button.
Reports & analytics
Revenue, utilisation and no-shows at a glance.
Backups & data export
Automatic backups – your data belongs to you and can be exported at any time.
Booking & planning
Online appointment booking & widget
Your own booking page, as a link or iFrame on your website – bookable around the clock.
Waiting list with automatic move-up
If a slot becomes available, the next person automatically moves up – for appointments and classes.
Room & resource reservation
Manage rooms, equipment and recurring bookings centrally.
Room rental to third parties
External instructors or therapists receive a tenant login with their own customers and automatic rental invoices.
Multiple locations
Each location with its own opening hours, rooms and prices.
Calendar sync
Appointments in the Google, Apple or Outlook calendar of employees – privacy-compliant, by default without customer names.
Payment & sales
Online payments
Payrexx, Stripe and TWINT – payment is made directly when booking.
Card terminal
SumUp Solo and Worldline Tap on Mobile for payment on site.
Subscriptions & memberships
Terms, pauses, online purchase – if desired restricted to specific services.
Points & credit system
Wallet with packages, automatic top-up and volume discount.
Gift vouchers
Sale, redemption and balance management.
Discounts, loyalty & referrals
Promotional codes, loyalty programme and referrals.
Communication & marketing
WhatsApp with own number & bot
Your business communicates under its own number – including templates and bot.
AI chatbot
Answers questions, books and reschedules appointments – on the website and in WhatsApp, around the clock.
SMS
Appointment reminders and code login by SMS.
Push notifications
Campaigns, A/B tests and automations directly in the app.
Newsletter & campaigns
Reach target groups precisely – GDPR-compliant with consent.
Automations
Win-back, birthday greetings, follow-ups and upsells run automatically.
CRM pipeline & funnel
Track leads, sources and deals clearly in a pipeline.
Meta Ads & Google Business
Ads autopilot and automatic opening-hours sync.
Reviews
Google review requests and feedback analysis.
Operations & administration
Time tracking
Team working hours directly in the system.
Payroll & AHV
Payroll accounting with Swiss deductions.
Accounting/ERP integration
Send receipts and payments automatically to your accounting software.
ePost letter dispatch
Invoices can be sent automatically by post if desired.
Data import
Move from Mindbody, SportsNow, Eversports or via CSV/API – we take care of importing all your existing customers for you.
Audit log & support approval
Every important change is logged – our support only sees your data after your explicit approval, for a limited time.
How the Invicta platform works
Modular subscription with packages
You start with a preconfigured industry package and can switch functions on or off individually at any time. On the “My subscription” page, you see the new monthly price live before you confirm – you only pay for what you really use.
Fair subscription rules
The first month is free. Turning on takes effect immediately and is billed pro rata, turning off applies at the end of the month. Your data remains available for 90 days after deactivation.
We handle your complete data migration
We fully handle the import of your existing customers, appointments and data for you – you do not need to transfer anything yourself. The only requirement is that your current system offers an export (e.g. CSV) or an API interface. This way, you can switch without interruption and without data loss.
Still in a subscription with your old provider?
No problem – you pay nothing with us until your current subscription has been cancelled: for up to one year. This way, you switch without double costs, and your team can transition at ease.
Own app with your logo
Your industry app as a separate listing in the App Store and Play Store – with your name, logo and colours. On request, it can also be configured on your own server: full control over your data and everything fully customisable. Setup on request.
One app for your customers
Your customers download the app, select your business by search, QR code or invitation link – and see exactly the functions you have activated. One account works even across multiple businesses.
AI credits included
Every subscription includes an allowance of AI, SMS and WhatsApp credits. Additional credits can be purchased at any time by card – with no hidden extra costs: when they run out, the function stops or asks for more.
Data protection under Swiss law
Data processing agreement (DPA) with every customer, storage location Switzerland, encryption and audit log. Health data is particularly protected – compliant with the revised Data Protection Act (revDSG).
One platform – you only pay for what you activate
All functions can be switched on and off individually: you start with a package, adapt it at any time and pay exactly for what you use.